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Would you like to serve on a jury for Saskatchewan Arts Board grant programs? Do you know someone you’d like to recommend as a juror?

Every year, the Arts Board invites almost 100 arts professionals from Saskatchewan and across the country to serve as jurors. In this way, the arts community is directly involved in making recommendations on grants and advising us on the process.

Jurors represent a broad range of people with expertise in the arts. When selecting a jury panel, Arts Board consultants keep in mind the scope of submissions to be considered and try to reflect the diversity of both arts practice and the people of Saskatchewan.

The below guide provides important information about the role and responsibilities of our jurors. 


Jury Process

After grant applications have been reviewed by the Program Consultant to determine their eligibility and completeness, the Consultant then proposes a jury from the arts community who would be qualified to adjudicate those submissions. When selecting a jury, Consultants keep in mind the scope of submissions to be considered and try to reflect the diversity of both the arts practice and the people of Saskatchewan. The composition of the jury is approved by the Arts Board’s Chief Executive Officer.

For applications that require specialized expertise beyond that available on the jury panel, the Arts Board may use additional independent assessors. These individuals review and score the specific applications in question, but they do not attend the jury meeting. Their comments and scores are provided at the jury meeting by Arts Board staff.

Jurors consider applications against each program’s criteria. They discuss the applications and provide scores, which are compiled into an overall score for each applicant. These scores are then used to form a ranked list of all applicants.

For most of our programs, the jurors then make recommendations regarding the grant amounts awarded to each applicant. Typically, they consider the amount of funds that they would recommend for each application, and then work from the top of the ranked list to assign available funds to recommended applications. Unfortunately, there are seldom sufficient funds to support all applicants that are considered supportable by the jury.

Anyone who is interested in being a juror is encouraged to complete the Juror Submission Form.

Attributes of Jurors

Jurors are professional artists and other arts professionals who:

  • represent a diversity of artistic and cultural practices and expertise;
  • represent the diversity of the province (e.g. region, age, race, as well as Indigenous perspectives);
  • bring vision, open-mindedness, and generosity of spirit to their deliberations;
  • provide fair and objective analysis based on assessment criteria;
  • are able to work collaboratively and to reach consensus;
  • are willing to express their views while respecting and listening to the views of others; and
  • treat applications equitably, without prejudice, in accordance with the principles of the Saskatchewan Human Rights Code.

Responsibilities of Jurors

Before the jury meeting, all participating jurors must:

  • discuss any conflicts of interest with the Program Consultant;
  • review the Jury Manual and the Program Criteria;
  • review and assess each application (this may take 15-30 minutes per application) and the provided support material based solely on the adjudication criteria; and
  • enter preliminary scores and notes for each application.

During the jury meeting, jurors are expected to participate in the group discussion, contributing while remaining open to the opinions of others. It is anticipated that some of a juror’s preliminary scores may change as a result of the discussion at these meetings.

Discussions in a jury are to be kept strictly confidential.

Responsibilities of Arts Board Staff

Jurors are chosen after considerable thought and research by Program Consultants. Consultants gather information about potential jurors through ongoing, regular contact with their fields. Arts professionals from all cultural communities and regions of the province are encouraged to submit names of potential jurors, including their own, using the Juror Submission Form. Recommended jurors need not be former grant applicants or recipients.

Consultants compose juries that represent the range of applications, including professional artists and arts professionals representing a diversity of perspectives and expertise. Jury materials are made available well in advance of the jury to enable a thorough review by jurors.

The Program Consultant responsible for the program chairs the jury meeting, and official notes are taken by the Administrative Coordinator. Staff are available prior to the jury meeting to assist jurors with any difficulties they may encounter during the review period.

Payment of Jurors

Following the jury process, jurors are paid a reading fee for the work done in advance of the jury and a stipend for their participation in the meeting. These fees are based on rates recommended by CARFAC Saskatchewan and are reviewed regularly by the Arts Board. Please note that these fees are taxable income; at the end of the calendar year, the Arts Board issues T4A forms to any juror who earned more than $500 in that year. The Arts Board also reimburses jurors for any expenses, including travel, accommodation, and per diems.

Confidentiality

The personal and confidential information that applicants provide is collected, used and disclosed by the Arts Board in accordance with the provisions of the Freedom of Information and Protection of Privacy Act and the Personal Information Protection and Electronic Documents Act.

The issue of confidentiality is a matter of integrity. Application information is to be kept confidential at all times, as are discussions relating to applications. Jurors’ names are not released with granting results but are published in our Annual Report.

Conflict of Interest

The Arts Board has exacting standards in managing conflict of interest by all its stakeholders: Board, staff, and jurors. We pay close attention to this issue to ensure a transparent jury process, which is clearly understood by our applicants and that lets them know that their application was considered fairly, even if it was not successful. To maintain public confidence in our jury process, we must be fair and impartial.

In considering conflict of interest, we identify direct, indirect, and perceived conflicts, and we manage them differently.

Policies on Juror Withdrawal

A juror will be withdrawn from their responsibilities if the individual:

  • has a direct conflict of interest that precludes their participation;
  • is unable to attend all the required days of the jury;
  • has not reviewed the application materials, including all support materials, prior to the jury and is, therefore, unable to participate in the jury process;
  • obstructs or disrupts the jury process and/or is disrespectful of Arts Board staff, other jurors, or applicants; and/or
  • discriminates against applicants, other jurors, or Arts Board staff.

Human Rights

The Arts Board observes and upholds the Saskatchewan Human Rights Code. All staff, Board members, jurors, consultants, and volunteers, when working on behalf of the Arts Board, are expected to respect and follow the letter and spirit of the Human Rights Code.

The Saskatchewan Arts Board supports and protects the dignity and worth of everyone.

Our policies, programs, and processes are designed to address, prevent, and eliminate discrimination in all aspects of employment and our provision of services. We do not tolerate harassment or unwelcome comments and actions.

We require equal treatment in areas such as employment, contracts, goods, services, and facilities. We respect and protect the rights of all people regardless of ability, age, ancestry, citizenship, colour, creed, culture, family status, gender expression, gender identity, marital status, place of origin, race, receipt of public assistance, sex, or sexual orientation.

Rights of Indigenous Peoples

We are aware of cultural appropriation of Indigenous arts. The Saskatchewan Arts Board affirms and supports the United Nations Declaration on the Rights of Indigenous Peoples, specifically Article 11(1):

Article 11

1. Indigenous Peoples have the right to practice and revitalize their cultural traditions and customs. This includes the right to maintain, protect and develop the past, present and future manifestations of their cultures, such as archaeological and historical sites, artefacts, designs, ceremonies, technologies and visual and performing arts and literature.

The Arts Board will continue to encourage and support the creative freedom of all artists, but we insist that it is done respectfully and truly honours the fundamental and inalienable right of Indigenous and Métis peoples to cultural sovereignty. We ask the artists and organizations applying for grants for projects that address, deal with, incorporate, comment on, interpret or depict unique aspects of Indigenous cultures to show that they have respect and true regard for Indigenous art and culture in their endeavours. We require evidence that authentic and respectful efforts have been made to engage with artists or other members of the Indigenous communities whose culture or protocols are addressed in a grant application.


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